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Catering Coordinator – duties and responsibilities

In a nutshell, a catering coordinator is in charge with the smooth running of a catering business.

Catering Coordinator It usually works for restaurants or for just about any other kind of a catering business. In addition, a catering coordinator takes care of the business promotion tasks, trying to get new catering orders.

A catering coordinator should have strong knowledge about how a foodservice business works and also a bent for improving the customer service. Management skills are desirable considering the fact that a catering coordinator has to supervise other employees.

General responsibilities for a catering coordinator are anything but few. The chances are you may stumble upon the following ones: keeping up with the catering menu, processing orders, supervising orders execution, assisting customers with orders, approximating food amounts and costs, offering customer service and promoting business services. This list is not complete and the responsibilities of a catering coordinator may differ from one business to another, but the ones mentioned above are intended to give you a fairly well level of comprehension.

Let’s delve now into this field regarding a catering coordinator’s duties and explain some of the major tasks.

Processing and confirming orders is probably the most common responsibility when talking about a catering coordinator. The job consists of first confirming the order with the client just to make sure that all details are set and then supervising the whole process to ensure that everything will be as expected and right on time.

Office tasks are not uncommon at all for a catering coordinator who would have to offer effective customer service by promptly responding to emails and answering the phone.

The business promotion responsibility is one of the most important. We all know that not promoting your business you end up with no business. Therefore, the catering coordinator is in a continuing process of networking with other local businesses, trying to build connections and in the end get new customers.

A catering coordinator job can be very demanding but at the same time, it can offer great rewarding by having the satisfaction of seeing happy customers and also getting decent remuneration.

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July 3, 2010 By admin
Filed Under: Catering Coordinator Tagged With: Catering Coordinator, catering coordinator job

Coordinator Duties – the commander and chief of any event

A Coordinator has to perform all those duties that are required for various activities that need planning and organization.

Coordinator Duties

Coordinator duties vary from profile to profile and organization to organization. Essentially, the basic responsibilities and obligations of a coordinator are same but they become more widespread and comprehensive as it gets highlighted that what actually needs the coordination.To cite an example, the Coordinator duties for a bachelor’s party are going to be widely diverse from that of coordinating a corporate event. Simply saying, different events and activities call for different kinds of Coordinator duties.

Let us study a case and realize how Coordinator duties involve various activities that comprehensively call for coordination of an event.

  • Duties Involved In Coordinating Social Gatherings and Parties

The understanding of his role will help him in coordinating the event perfectly and to the optimum satisfaction of the client. Here is simplified flowchart of the process that would be applied by a conscientious coordinator for managing a social gathering.

A meeting with the clients rendering clear understandings of various needs and preferences of the client for his gathering or party:

  • The vital budget planning that is the most important factor of an event planning.
  • Preparation of exhaustive lists concerning various details such as invitees list, venue preferences, party timings, preferred cuisine etc.
  • Finalization of location and coordinating with the manager of venue.
  • Final approval of the menu as per clients’ taste and then coordinating catering related activities with the caterer of senior chef.
  • Planning and organizing the entertaining activities for the parties that might involve a music band, Disco Jockey or a Mike Coordinator.
  • Playing an interactive role between the client and various other workers and establishing a fine balance between them.
  • Drafting and dispatching of event’s invitation before appropriate number of days and conforming their presence so that there is fair idea of the guests’ attendance.
  • Remaining physically present at the social gathering to make sure everything is happening as per planning and handling every minor to major problem, in case they arise.
  • Staying back till the end of the party so as to supervise everything to the perfection.
  • Overseeing the finality and the cleaning up of the venue of the event.
  • Finally, coordinating the final payments of all the involved workers.

The coordinator duties involving a social gathering such as a party, a religious function, a wedding etc keeps the focus on the fact that the coordinator must thoroughly understand the taste, likings, needs and preferences of his clients.

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June 15, 2010 By admin
Filed Under: Catering Coordinator, Clinical Research Coordinator Jobs, Coordinator Duties, Event Coordinator Careers, Nursing Home Activities, Special Events Coordinator Jobs Tagged With: Coordinator Duties